This session by Terry Owen ‘DRUM Coordinator’ from the University of Maryland libraries.<\/p>\n
Going to show workflows they developed for adding electronic theses to their repository (called DRUM).<\/p>\n
Another DSpace implementation – launched in 2004 (with 1100 docs – all theses), 7900+ documents as of June 2008.<\/p>\n
They have 20 DSpace ‘Communities’ (I need to look at difference between ‘community’ and ‘collection’ on DSpace)<\/p>\n
Sorry – drifted off there…<\/p>\n
Generally the Grad Schools who initiate the ETD – the stakeholders for ETD are:<\/p>\n
The s\/w options for ETD submission (i.e. the bit the student interacts with):<\/p>\n
Running through some benefits of ETD:<\/p>\n
Some workflow stuff – need the slides really though. Noting that when students enter data they make lots of mistakes – to titles, even to their own names.<\/p>\n
However, only the library catalogue record is checked – then the cataloguers pass the information to DRUM, who make corrections ‘as time allows’ – this is absolute madness!<\/p>\n
They provide links from the library catalogue to the DRUM record – either via URL recorded in MARC record, or via OpenURL link resolver (which leads to the question in my mind – why bother having any metadata in DRUM at all – just have it in the library catalogue!)<\/p>\n
Some ETD concerns:<\/p>\n
So, decided to provide Embargo options:<\/p>\n
However, the print copy is not embargoed – and will be supplied on Inter-library Loan! So just making work for ourselves here!<\/p>\n
Why embargo?<\/p>\n
DSpace embargo options very limited. Could have created an ‘Open’ and ‘Closed’ collection – but since this doubles the number of collections.<\/p>\n
Can control access to items (I think this is exactly what we need for our MSc theses – need to investigate, since I was told it couldn’t be done) – however, it doesn’t work very well from a user experience perspective – asks you to login, then tells you that you can’t access it.<\/p>\n
Instead they decided to create a ‘Restricted Access’ option, which explains to the end user. They have automated the process – the grad school pass the embargo information across with the metadata (I think this is right) and automatically applied.<\/p>\n
There is a form that the students use – all students fill it out, offers options of ‘immediate access’, ‘1 year embargo’, ‘6 year embargo’, or ‘indefinite embargo’ – has to be signed by faculty advisor, and comes with handout about the embargo, and why you would embargo etc.<\/p>\n
So far 474 requests for embargos (since 2006) – represents 31% of submission (note that the first 1 year embargos have now passed, so less that 474 embargoed theses in the system).<\/p>\n
Most commonly embargoed (by percentage) are Chemistry and Life Sciences, and Business. More 6 year embargoes from Arts and Humanities – because of book writing.<\/p>\n
They see the rate of embargo as high – are planning to do more education about this.<\/p>\n
The Grad School committee did not want electronic copies ‘floating around’ – so library is doing all kinds of jumping through hoops to print out and mail theses that are requested on ILL. Looking at possibility of having a non-printable PDF. Also hoping to allow on-campus access to embargoed ETDs.<\/p>\n
I think I would have lost patience at this point – lucky I don’t do advocacy \ud83d\ude09<\/p>\n
They have some special cases – Copyrighted works -have a ‘redacted’ version in DRUM, and a note is added – a full version is kept in the library (either in print or on CD\/DVD etc.) – again what nonsense.<\/p>\n
Sorry – it isn’t the DRUM managers fault, I just can’t quite believe the contortions here (although note that the number of theses falling into this last category is small).<\/p>\n
In summary:<\/p>\n